Port Cost Controlling
Verify mandatory port fees and charges on received invoices against HarborCosts calculations — track accruals, surface discrepancies and manage provisions across your fleet.
Mandatory port fees shouldn't be a guessing game
Shipping companies pay significant mandatory port fees at every call — but most have no way to verify whether the obligatory charges on their invoices are correct. Fee structures vary between ports, and manual verification against spreadsheets is slow, error-prone and rarely covers the full fleet.
Port Cost Controlling addresses this by calculating expected mandatory fees using the HarborCosts engine for every port call in your fleet. When invoices arrive, you can compare the obligatory charges against these calculations to surface discrepancies. The service also supports accruals — providing expected cost baselines for timely financial reporting before invoices arrive.
- Port call detected → expected mandatory fees calculated
- Invoice received → obligatory charges compared against calculations
- Discrepancies in mandatory fees flagged with variance amounts
- Financial reports generated with trends and fleet-level metrics
- Accruals calculated for timely financial reporting before invoices arrive
- Port calls verified against AISCore to catch errors in self-reported data
Key Capabilities
End-to-end mandatory fee control — from expected cost calculation to accruals and financial reporting.
Calculate expected mandatory port fees for every fleet port call using the HarborCosts engine — establishing accurate baselines for verification and accruals.
PremiumCompare mandatory fees and charges on received invoices against HarborCosts calculations to identify discrepancies and overcharges in obligatory items.
PremiumFlag mandatory fee items that deviate from expectations beyond configurable thresholds — prioritizing high-value discrepancies for immediate attention.
PremiumGenerate financial reports with port cost trends, variance analysis, cost-per-vessel metrics and budget vs. actual comparisons across the fleet.
PremiumMonitor port costs across your entire fleet from a single dashboard — aggregate views by vessel, port, route or time period for comprehensive cost control.
PremiumGenerate port cost accruals based on expected mandatory fees for timely financial reporting — adjust as actual invoices arrive and reconcile differences.
PremiumPort invoices are often based on self-reported data such as SafeSeaNet (SSN), which can contain errors. AISCore provides independently detected port calls to verify that the registered calls match actual vessel activity.
PremiumIntegration Points
Port Cost Controlling connects to the full Arkiway platform for data, calculations and analytics.
Independently detected port calls for cost calculation triggers and verification of self-reported data (e.g. SafeSeaNet)
Structured tariff data powering accurate cost expectations and fee calculations
Discount verification and earned-discount tracking in invoice reconciliation
Who Uses Port Cost Controlling
Port Cost Controlling is built for shipping company teams responsible for port cost management and financial control.
Finance professionals responsible for port cost budgeting, invoice verification and variance analysis who need tools to verify mandatory fees against calculations and replace manual spreadsheet reconciliation.
Operations managers who need cost visibility across their fleet — understanding port cost patterns, identifying cost drivers and controlling expenses at a fleet level.
Financial leadership who need reliable port cost accruals based on mandatory fee calculations, budget forecasts and variance reporting for accurate financial planning and stakeholder reporting.
Take control of your port costs
Stop relying on manual invoice checks. Verify mandatory port fees against calculations, track accruals and get financial reporting across your entire fleet.